Feb 10th, 2024 Board Retreat

If you wish to attend, email your request to president@sfpeninsulawriters.com.

California Writers Club

San Francisco/Peninsula Branch

Feb 10th, 2024 at 1:30 p.m.

Vibha Akkaraju’s Home

Agenda:

Amazing Achievements: (15 mins)

FZ: (15 mins)
Deserves its own separate  meeting with the editors. High level thoughts on how FZ functioned. VA will take the feedback to FZ editors for a separate meeting. That meeting might include Eva (?) - anyone else with experience who wants to be part of a noodling session?

Meeting Structure: (15 mins)

Allowing more time at meetings for networking. Extend meetings by half an hour? But first perhaps take a survey to understand the actual desire for this?

Seating Arrangement: (20 mins)

Discuss a more flexible seating chart to accommodate a larger turnout

Author Day: (20-25 mins)
Room layout; any other help needed?

B of A Questions: 5 mins

State Board update: Geri (10 mins)

Board Roster (bumped from January meeting) - Nirmy (5 mins)

Book Reviews - VA to query people - who want to be a part of the reviews planning committee. The committee can meet separately and then discuss in the March board meeting. People can also contribute their thoughts on email. 

Critique Groups: High level review of thoughts on whether they should be open to non-members. Address Miera’s questions if possible (how/whether to enforce).
Wishlist

Workshops for 2024/2025 – No plans in the works for workshops as of now. Maybe leave retreat with a few candidate options to start planning something for Fall 2024, Winter 2025?

At a later meeting:

New webmistress - Megan McDonald will share her vision. 

Resources Tab - Megan/Reena ?

Qs: What portions/features of the website are getting the most use? Analytics available? Should that inform our efforts?


Retreat Minutes:

Members present: Vibha Akkaraju (President), Eva Barrows (Vice-President) Geri Spieler, Alisha Willis, David Harris, Tim Flood, Margaret Nalbach, Sue Barizon, Kate Adams, Nirmy Kang, 

Amazing Achievements:

  • Quality of Speakers

  • Fault Zone 

  • Attendance at meetings increased

  • Incredible attendance at holiday party - 89!!!!

  • Incredible hospitality offered to our members - thank you to Sue & Steve

  • NaNoWriMo support group

  • Members books on library shelves

Fault Zone:

  • Only members should be allowed to enter

  • Start a Members only log in - for FZ and Critique Groups - to prevent random people from submitting

  • Set up a group specifically for Fault Zone with a project manager, editors etc

Meeting Structure: 

  • Take a poll to see if we want to extend the meeting to allow for socializing and networking

  • Eva and David will set up a survey

Seating Arrangements

  • As attendance at meetings is increasing we looked at maximizing seating

  • Sue did an AMAZINGLY comprehensive presentation complete with a physical mobile layout to show all possibilities

  • Lots of exciting options

Author Day:

  • Eva shared her overall vision for the day  

  • We came up with a fantastic layout for the meeting room on the day 

  • Margaret to make place tags, Nirmy to print of attendee instructions 

  • Each breakout group will select a facilitator who will keep time


B of A:

  • Small business online payments

  • Correspondence needs to be sent to CWC PO Box

State Board:

  • Update by Geri

  • CWC Literary Review is open for submissions. Each branch is responsible for selecting its submissions

Board Roster:

  • Can be found in CWC Shared Folders > Official Lists

  • https://docs.google.com/document/d/1gDrxFRF8NejowjcMLTNxxhhDYoJ_ApjxTRJl3vhb4lY/edit#heading=h.xsj4d2u7mjry

Book Reviews:

  • A new planning committee was created - Tim, Vibha, Alisha, Nirmy & Geri

Critique Groups:

  • Decided that only CWC members should be allowed to participate.

  • Gentle enforcement 🙂

Miscellaneous:

  • Future workshop ideas: Joey Garcia (Writing articles for promotion and profit), Freelance writing, Reach and Teach in San Carlos, Holly Brady (self publishing)

Motion:

  • It was proposed that we comp membership for Steve Radecki (Paper Angel Press). Motion passed


Nirmy Kang (Secretary): Taken February 10th, 2024




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