May 15 2023, Board Meeting
If you wish to attend, email your request to president@sfpeninsulawriters.com.
BOARD MEETING MINUTES
California Writers Club
San Francisco/Peninsula Branch
May 15th, 2023, at 7:00 p.m.
Via Zoom online
BOARD MEETING MINUTES
California Writers Club
San Francisco/Peninsula Branch
Members present: Geri Spieler, Alisha Willis, David Harris, Tim Flood, Kate Adams, Nirmy Kang, Laurel Anne Hill, Vibha Akkaraju, Audrey Kalman, Sue Barizon, Doug Baird, Vanessa McClaren-Wray
1. April 2023 meeting minutes were presented and approved.
2. Tim will chair the May monthly meeting in absence of Geri/Vibha.
3. FaultZone: Vanessa will be the Publication Liaison to Paper Angel Press and will work with them on contracts. 32 stories were eventually picked and editing is in process.
4. June Election - the candidates have presented their bios and the nominations will be considered closed as of the May meeting. The slate will be voted on at the June meeting. David will also present the ByLaws and they will be voted on at the June meeting too.
5. A motion was proposed by Tim Flood that the Vision & Values Statements be added to the website. The motion was approved.
In addition, ByLaws, Policies & Procedures will be added to the website in the “About” section too.
6. For the summer picnic (July 15th, 12-3pm) we will rinse and repeat last year's formula. Sue has booked the location. It will be bring-your-own-lunch-and-chair. We will provide drinks and dessert.
7. A motion was proposed by Tim Flood that he form a small group to redesign the Newsblast format to be more aesthetically pleasing and employ the Squarespace capability for sending emails from within Squarespace itself. This obviates the need for Constant Contact, which will remove a cost of $45/month. The motion was approved.
8. A motion was proposed by Tim Flood that for an additional annual expenditure of $216 ($18/month) we add a capability to Squarespace called “Member Areas”. This will enable us to create a gated community where members will login to our website to perform any functions that are deemed suitable for members only (ie. submission to Fault Zone). The motion was approved.
(Tim will work with Megan McDonald on implementing this to ensure suitable technical participation and oversight).
9. Audrey will no longer be an official Board member but will be happy to continue to volunteer. A huge thanks to Audrey for all she has done.
10. Miera asked for suggestions re promoting Critique Groups. Nextdoor was suggested.
11. We have a new smaller storage facility which is practically empty. Discussion around whether we store things at Vibha’s house instead and save the storage fees. Pending.
12. Alisha presented the Treasurer's report for April.
Nirmy Kang, Secretary. Taken: 5/15/23